As you begin using basic project management skills and tools, you will get better results.
However, these basics are not enough for continued success. You must continually improve your existing skills in project management, communication, understanding human nature, and working across organizational lines. You will have new challenges the more you lead successful projects. You will need to take a deeper dive into current project management standards and learn to use more sophisticated tools. All of this can be overwhelming on top of your many responsibilities and priorities.
Develop a plan to integrate new skills and tools systematically and use references for your own continuous improvement. Refine your organizational skills to keep your projects on time, on budget, and on target. Master planning, executing, reviewing, and revising skills, making the difference between success and failure. Put your skills to work getting the different players and stakeholders to provide information or direction and to show up for important milestones along the way. Hone your organizational skills, communicate even more effectively, avoid major project pitfalls, and work with others to meet project deadlines and objectives. Build on your fundamental knowledge and expand your capacity to balance day-to-day work and these special assignments.
- Recognize the "business problem" before the project begins
- Organize tasks easily into logical groups of activities
- Create a project plan to guide all your efforts
- "Manage" your project "team" even if you don’t have one
- Keep critical stakeholders informed and involved
- Track progress and recognize quickly when things are slipping
- Lead effective project meetings
- Demonstrate successful project completion
- Apply lessons learned to the next project
- Hone organizational skills
- Communicate even more effectively
- Avoid major project pitfalls
- Meet project objectives; Bring in projects on time, on budget, & on target
Why you should Attend
You are already doing more than you thought possible and here comes this "extra" assignment. Instead of being overwhelmed, you will set the work up as a project, manage it using an approach with a track record of success, and get the results your management requires. You'll hone your existing skills and build on them.
You'll apply what you learn to rest of your assignment, becoming more productive, and still have time to think about how to improve the overall performance of your area of responsibility. You do not have to reinvent the wheel or rely on a "To-Do" list to get the results being demanded of you. You'll have access to resources which you can adapt to your specific situation.
Areas Covered in the Session
- Context for HR Project Management
- What are projects and where do they fit?
- Project success factors and pitfalls
- What Are Your Strengths and Challenges Managing Projects?
- Where do PM Standards Come From?
- Project Life Cycle
- Hone Organizational Skills
- Skills to Lead Project Successfully
- Skills to Manage Project Successfully
- Managing Time Proactively
- Project Initiation
- Develop a Business Case and Project Overview
- Articulate HR project Business Problem
- Perform Stakeholder analysis
- Planning and Scheduling
- Elicit Requirements
- Establishing and Clarifying Concrete Objectives
- Analyze scope, constraints, assumptions
- Create Work Breakdown Structure and tactical plan
- Sequence activities optimally with Logic Diagram
- Manage the Critical Path
- Schedule, assign responsibility, and track.
- Developing More Detailed Plans to Reach Objectives
- Cost Management
- Estimate Costs
- Define budget and tracking
- Avoid Major Project Pitfalls; Risk Management
- Common Pitfalls and Their Remedies
- Analyzing Risk
- Develop Risk Impact Matrix
- Track and manage Risk
- Establishing an Early Warning System
- Escalating Risk Proactively
- Expecting the Unexpected Define risks, qualitatively and quantitatively
- Human Resource and Communication Plan
- Develop Role and Responsibility Plan; Create RACI diagram
- Develop Management Communications Plan
- What is Your Most Effective Communication Zone?
- Using Active Assertive Communication
- Mastering Active Listening
- Managing Project Communication Through RACI
- Meeting Challenges with Stakeholders, Dispersed Teams, and Virtual Teams
- Project Execution, Monitoring, and Control
- Define What and How to monitor; scope, schedule, cost, quality
- Capture actual results for scope, schedule, cost, quality
- Executing Detailed Project Plans
- Managing Exceptions and Deviations from Plans
- What Management Wants to Hear in Your Reports
- Project Closure
- Apply Lessons Learned for continuous improvement
- Continuous Improvement as a Way of Life
- Implementing Lessons Learned Throughout Project
- Going Beyond Lessons Learned
Who Will Benefit
- Anyone who must manage projects or large complex assignments as part of their responsibilities
- Administrative Professionals
- Office Managers
- Small Business Owners
- Aspiring project managers
- Those who are not full-time project managers
- Those who are not certified as project managers nor seeking certification
- Managers and non-managers who routinely take on special assignments
- Team leaders who manage special assignments in technical, admin or HR fields
Rebecca Staton-Reinstein Ph.D., and President of Advantage Leadership, Inc. works with leaders and their organizations to Increase your bottom-line results through strategic leadership, engaged employees, and delighted customers in all economic sectors. Draw on her proven ability to mentor you through major change, customizing successful solutions to your complex issues.
For over 25 years, Rebecca has contributed value as an executive, manager, educator, and consultant, honored on four continents. She is a Ph.D. in organizational development, a National Speakers Association Legacy Professional Member, and St. Petersburg Engineering Academy Foreign Member and author of books on strategic leadership and planning.