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Overview
Many advocates hoped that the flexibility on "in-person" verifications might be continued beyond COVID-19, but there is nothing about that flexibility in the new form. However, problems that some users may have had due to software issues may be reduced because DHS is removing electronic PDF enhancements.
Employers and professionals should attend the training to see what the updates are and what other decisions are being made. This will help even internal audits that should be conducted since DHS has indicated that they have increased I-9 Audits by over 370%. Employers should take this opportunity to prepare for the new changes and conduct their internal audits to reduce fines and penalties.
Why you should Attend
Here is the Department of Homeland Security (DHS Goes Again)! They have decided to update the I-9 Form for 2022. We know that when updates happen Employers and Professionals scramble to understand how the changes will impact the I-9 form process. At this time (as previously done) DHS will have a public comment period sponsored by the Federal Register. The deadline for this comment period is May 31, 2022.
Employers, professionals, Employment law firms, employees, and anyone who has an interest in providing feedback can provide feedback.
Used by all employers, Form I-9 has always had many traps for the unwary. DHS, with its proposed changes, is trying to simplify and clarify things. There might be some effective changes like reducing the number of pages in the instruction document and other changes that should help the process.
The proposed changes include:
Paper reduction
- DHS is compressing Sections 1 and 2 into one page instead of two.
- Section 3 will be a separate Reverification and Rehire Supplement that is a "stand-alone" section, which only is accessed if needed for one of those purposes.
- The instructions which are attached to Form I-9 are reduced from 15 pages to 7, and users are directed to the online M-274 handbook and I-9 Central for all other questions.
Clarifications
- The new I-9 places more emphasis on what constitutes discrimination in the I-9 context.
- There will be clarified verification and rehire instructions directly on the form.
- The onerous "N/A" requirement is eliminated by clarifying that fields that do not apply can be left blank.
There are other changes that will require some getting used to when it comes to List C Documents and details about the effective date of using the form when it has been ready for use.
Areas Covered in the Session
- Learn what the actual details are for making the changes to the I-9 form that expires on October 2022
- Learn what the changes are and when they are to be used
- Learn why many Employers and professionals were frustrated with the 15-page instruction page
- Learn what links will be helpful to Employers and professionals to make the I-9 Form process efficient
- Learn how the I-9 Form Employer Manual, M274 is being promoted as an online manual
- Learn why the flexibility for the remote options to be permanent is still being discussed. It is the hope of many that this option will be permanent but, what will that mean with the reverifying of documents when DHS decides that Normal Operations Resume
- Learn why having an internal audit will be in the company’s best interest
- Learn what other updates you will learn when this training is launched
Who Will Benefit
- All Employers
- Business Owners
- Company Leadership
- Compliance professionals
- Office Managers
- HR Professionals
- Legal Counsel
- Managers/Supervisors
- Employers in all industries
- Small Business Owners
Speaker Profile
Margie Faulk, a senior level human resources and compliance professional with over 14 years of HR management and compliance experience. A current Compliance Officer/Advisor for HR Compliance Solutions, LLC. Margie has worked as an HR and Compliance advisor for major corporations and small businesses in the small, large, private, public and Non-profit sectors.
This includes Federal Contracting in the defense, military, anti-Terrorism and Apache Helicopter Training Simulations with Federal Acquisition Regulations (FAR), Federal Sentencing Guidelines (FSG) and Office of Federal Contract Compliance Program (OFCCP). Margie is bilingual (Spanish) fluent and Bi-cultural.
Margie's focus has expanded to Global Workplace Compliance in International, multi-state, multi-National, state and local workplace compliance which includes workplace compliance in other countries like the UK, Canada, France, Brazil, China, Africa, Mexico and India, just to name a few. Margie has created and presented seminars/webinars for many compliance institutes. These national training providers, offer compliance training to HR professionals, business owners and companies interested in having their company compliant with workplace and industry regulations.
Margie holds professional human resources certification (PHR) from the HR Certification Institution (HRCI) and SHRM-CP certification from Society for Human Resources Management. Margie is a member of the Society of Corporate Compliance & Ethics (SCCE).
Instructor
Margie Faulk